Automated time slot management without a major IT project.
From time slot booking to changes and coordination with carriers, drivers and suppliers. LinkToLoad automates coordination at your loading and unloading points. Confirmations, changes and arrangements run automatically, while your team keeps full visibility at all times. Less coordination effort. More predictable operations. Productivity gains in under fourteen days, for sites of any size.
30 seconds
to book a slot
80%
less coordination effort
0
logins for carriers
100%
transparency
Enterprise Impact Without Enterprise Complexity.
The blind spot
“They just get handled somewhere in between.”
10,000
Times a year.
45 vehicles a day × 220 working days.
Without structured time slots, every arrival means making sure all over again that the loading point, goods and staff are available. That means phone calls, emails, spreadsheets, follow-ups and rebookings.
A few minutes each time add up to a heavy workload over the year. Deviations quickly escalate into waiting times, bottlenecks and extra costs.
The shipping point improvises, the site reacts. To suppliers, customers and carriers.
The real challenge is not the time slots, but the coordination behind them.
LinkToLoad turns this into an automated process and reduces disruptions to your operations.
Calculate your potentialWhitepaper · PDF
Your vehicles arrive unmanaged, spread across the day?
Read up in our free whitepaper on time slot management. A summary of public and private studies setting out the benefits and risks, and helping you steer your inbound traffic successfully – with hands-on experience from over 25 years in industry, supply chain and successful transformation work.
From manual coordination to an automated process
The real challenge is not the time slots, but the coordination behind them.
We don't just digitize time slot booking.We automate the coordination behind it.
Today
- Phone / email
- Reply
- Spreadsheet / calendar / whiteboard
- Query
- Confirmation
- Change
- coordinate all over again
and all over again
Many manual steps.
High coordination effort. Error-prone. Disconnected tools. Limited predictability.
With LinkToLoad
- Carrier / supplier
- Choose a time slot
- Coordinate automatically
- Notify everyone involved
- Predictable, central overview
One automated process.
And if something changes?
LinkToLoad keeps coordinating automatically. If a time slot, an arrival or the planning at the site changes, LinkToLoad takes over the coordination and keeps everyone involved up to date.
LinkToLoad connects site, carrier and driver in one simple process. Bookings, changes, confirmations and information are coordinated automatically – without extra phone calls, email chains or complex enterprise systems.
- Site
- Carrier
- Driver
One change. Coordinated automatically, everyone informed.
An automated process
From request to arrival – efficient, traceable and remarkably simple.
- 01
Book a time slot
Carriers see the available time slots and book them on their own. Reachable via the platform or a link in your order. Designed for purpose: No accounts, no onboarding, no booking fees.
- 02
Confirm automatically
Bookings are confirmed automatically and all relevant information is recorded centrally. For you, for the carrier, for the supplier.
- 03
Communicate changes
Delays, rebookings and changes are processed, communicated and documented in a structured way.
- 04
Stay in control
Your dispatch team sees at any time which vehicles are expected when. Who has not booked a time slot yet? Where is there room for optimization?
- 05
Plan your loading points better
Arrivals become more predictable and existing loading point capacity can be put to better use.
- 06
Faster handling
You can of course inform transport companies about safety rules, loading instructions or any other requirements for your site up front, as part of the booking process.
The economic effect
Less coordination is the start. What counts is higher productivity.
LinkToLoad reduces the manual effort around time slot booking and at the same time makes your sites more predictable.
Dispatch
Fewer phone calls and emails
Customers / suppliers
Higher reliability and better predictability
Plant
Managed vehicle flow
Loading point
Better use of existing capacity
Purchasing / logistics
Reduced demurrage charges
Management / CFO
Measurable cost savings and a fast ROI
Benefits for
- Warehouse
- Shipping
- Plant management
- Logistics
- Purchasing
- Safety
- Environment
Reduced effort, reduced waiting times, reduced cost.
The business case
Sample calculation of the effort for manual vehicle scheduling and time slot coordination
Sample calculation
Manual vehicle scheduling
Use the sliders to estimate your effort.
- vehicles per month
- 500
- coordination effort per vehicle
- 8 min
- full cost per hour
- €45
- effort per month
- €3,000
- per year
- €36,000
And that does not yet include:
- Waiting times
- Demurrage
- additional phone calls and emails
- Uneven utilization
- operational disruptions
Your actual savings potential can therefore be significantly higher.
Still not convinced?
Calculate your individual savings potential hereThis calculation is a first orientation. Your actual savings potential is determined from your processes and key figures.
Enterprise Impact, Without Enterprise Complexity
The traditional approach, side by side.
Traditional approach
Consulting process and status-quo assessment
LinkToLoad
No elaborate process consulting required
More than 30 years of industry and logistics experience are already built into the solution and its implementation.
Traditional approach
IT integration process
LinkToLoad
No integration required
Interfaces only if you want them.
Traditional approach
Supplier onboarding
LinkToLoad
Built for high acceptance.
No accounts. No onboarding. No booking fees.
Traditional approach
Implementation and test phase
LinkToLoad
Live in days, not months
Productive in less than 14 days.
Traditional approach
Elaborate contracts and long terms
LinkToLoad
Clear cost structure
Cancel anytime.
Traditional approach
Process changes
LinkToLoad
Runs with your existing processes
With the information you already have today.
Traditional approach
Complex go-live and roll-out projects
LinkToLoad
Ready from a single loading point
And fully scalable.
Traditional approach
Hidden costs: work shifts to carriers and suppliers and comes back as price increases
LinkToLoad
Effort eliminated, not shifted
No booking fee for carriers. No complex, administrative extra work for your service providers and suppliers.
The typical path to go-live
- 1
Map the process
Loading points, opening hours, capacities and booking rules, safety briefings, requirements and information.
- 2
Configure the system
You do it yourself or we provide the support you need.
- 3
Train your staff
Self-explanatory training videos, online or on site.
- 4
Go live with full support
Our commitment: productive in less than 14 days.
Who is LinkToLoad for?
Perfect for any company that needs professional processes and automated time slot management without turning it into a large enterprise IT project. Simple, fast and effective.
Chemicals
Many deliveries, high safety and process requirements.
Building materials
High vehicle numbers and strongly fluctuating arrival times.
Paper & packaging
Predictable loading points and continuous vehicle handling.
Pharma
Structured processes and high demands on predictability.
Manufacturing
High internal effort caused by manual coordination.
Retail
High frequency with widely varying product and vehicle requirements.
Logistics providers / warehouses
Built for a high cadence. Idle time and process disruptions are critical.
Particularly relevant if the following applies to you:
0 of 8
Then a calculation is worth it.
Become a LinkToLoad partner and experience automated coordination in your own operations.
Together we set up your site and measure the actual effect on effort and process stability. No setup fee. Full support during rollout. Your measurable business case turns into higher productivity.
One link. Two clicks. Booked.
No registration: click the link from the email, pick a free slot – done in under 30 seconds. Confirmation arrives instantly, with a calendar invite.
- No account or login required
- Real-time slot availability
- Reschedule or cancel via link
- Mobile-friendly booking
30 seconds
Average booking time
80%
Less admin work
Your dispatching is done by LinkToLoad.
- Automated dispatching, re-assignment in one click
- Analysis-ready data for scorecards and performance reviews
- Carriers without onboarding – just a link
- Safety documents and directions with every booking – automatically
- Improves your loading point utilization
- Reduces your demurrage charges
- Increases your productivity
Audit-Compliant Logging.
Simple data transparency: the foundation for scorecards, performance reviews and process improvements.
Pricing and conditions.
Getting started with time slot management is simple and efficient.
No setup costs
No consulting project, no hidden setup fees. We'll help you set everything up. Productive in less than 14 days.
Flexible Terms
No annual contract, no lock-in clauses. You stay because it works, and you can leave whenever you want.
Test for free
Try it without obligation before you decide. Set up your own loading points and run the full booking flow first.
Transparent Pricing
Just a flat price. No calculations by yard size, company size, loading points or products. Each site is billed separately.
Privacy Policy.
GDPR-compliant, encrypted, fully logged. And your data stays yours: full export anytime, no lock-in.
TLS
encrypted connections
GDPR
compliant
Hosting
certified partners only
Questions? Answers.
Everything about time slot booking – short and clear.
No. Small businesses can maintain the calendar manually and set alerts for pickups or deliveries. From that point on, slot assignment can run fully automatically. A second automation step via a CSV or Excel export from your existing system is enough to raise the level of automation. LinkToLoad detects columns, date formats and delimiters automatically, without requiring an API or EDI project. If you aim for full automation later, LinkToLoad can optionally connect to your ERP system's API – possible at any time, never required.
That depends on your setup. As a rule: • Map the process. • Configure the system. • Train your staff. • Go live with full support. The goal: productive in less than 14 days. Thanks to decades of hands-on experience in logistics and shipping, we have tailored the configuration and day-to-day use precisely to these needs.
No. Your carriers click the link from the invitation or just enter the reference number – no account, no onboarding.
No setup costs, monthly cancellation. Write to us and you'll have a clear quote within one business day.
No problem – your team can create or change bookings themselves at any time. Automatic confirmations and the history work just the same.
LinkToLoad is operated in compliance with the GDPR. No carrier data is stored unnecessarily, and every change to your data is fully logged.
Use the link in your confirmation email to view your booking status. From there you can reschedule or cancel up to 24 hours before your slot.
Time slot management (loading point scheduling) means carriers book fixed arrival windows at a warehouse's loading points instead of arriving unannounced. It evens out peaks at the loading point, cuts waiting times and replaces phone and email coordination. LinkToLoad is a lightweight time slot management system that works without carrier accounts or ERP integration.
All of them, in practice: LinkToLoad doesn't need an ERP connection – it reads the CSV or Excel shipping list your system already exports. Whether SAP, Microsoft Dynamics or a custom system: if it can export a list, it works with LinkToLoad. And if you want full automation, LinkToLoad can connect to any ERP API.
Large platforms are built for enterprises: integration projects, carrier onboarding, per-transaction fees. LinkToLoad does without that complexity – you start with your existing shipping list, carriers book without an account, and there is no IT project. Productive in less than 14 days instead of one quarter.
The slot is released automatically and your team is notified – re-assignment is one click. The carrier receives a rebooking link.
LinkToLoad logs every booking, rebooking and cancellation automatically. Dashboards show your KPIs – punctuality, cancellation rate, utilization. CSV export included.
Yes. Attach safety instructions, directions and your links – they are sent automatically with every booking confirmation.
Yes, completely: you can export your full dataset out of LinkToLoad yourself at any time – shipments, bookings, history. No lock-in.
Let's end manual coordination.
Fewer emails. Fewer follow-ups. Fewer phone calls. Less time in Excel. Testing in 15 minutes – go live in less than 14 days.
Your message lands directly with the LinkToLoad team – no ticket system, no hold music.
LinkToLoad Team
Sales & Support